Automate Sales Tax & VAT Compliance for Squarespae
Indirect tax calculation, reporting and filing for Squarespace sellers.
How to Make Your Squarespace Store Tax Compliant
How Tax Impacts Your Business
Registering for Sales Tax & VAT and collecting tax on your sales to all US states will have a big impact on your business. You must understand your tax exposure and reporting obligations. Our software can automate your tax filings, but there are many practical issues to consider:
- What are my legal obligations and risks if I don’t get it right?
- Could I structure my business more efficiently to minimise tax exposure?
- How will charging sales tax impact my business commercially?
- How do I set up my Squarespace site to collect sales tax at checkout?
- What if state tax offices ask questions or audit me?
- What does it mean if I sell via other channels, not just Squarespace?
Register for a Sales Tax Permit
If customers in multiple US states buy from your Squarespace store, you might be legally obligated to get a sales tax permit in those states. You will need to understand your Nexus obligations to determine where you have to register for tax.
You then need to apply with the relevant state for a sales tax permit. Each state has their own registration process, but it will generally involve completing a detailed registration form and providing supporting documentation about your business, supply chain and products.
- You’ll need to set up your Squarespace site to collect tax in states where you have nexus.
Set Up Sales Tax Collection at Checkout in Relevant States
Since Squarespace does not have in-built functionality to collect sales tax at checkout, you’ll need to set this up separately.
Once registered for sales tax in a state, you must add tax to the price when you make sales to that state.
You’ll need to import a tax rates database into your Squarespace back-end or connect to a 3rd party system to request tax rates during checkout.
- Squarespace does not have native sales tax settings – you’ll need a third-party solution to set this up.
Report, File & Pay Sales Tax in all states
The Squarespace platform helps you build your eCommerce site, but it was not built to help you file and pay taxes.
You will have to file monthly or quarterly tax returns in the states where you are registered. Tax returns are filed electronically using the relevant state tax office’s filing system – to avoid penalties, you must ensure your returns are filed and paid accurately and on time.
The tax returns are very complicated – sales must be reported at a jurisdictional level, and sometimes by product. You need to factor in discounts, refunds and ‘sales tax holidays’ and ensure the exact amounts are reported in the correct boxes – or you risk severe penalties.
- Squarespace does not have tax filing capabilities, so you’ll need to connect the website to a system that can prepare & file your returns.
Yonda Manages Your
Squarespace Tax
Running an online business on Squarespace is tough without global tax worries. Yonda simplifies Sales Tax, VAT, and GST, keeping you compliant worldwide.
Yonda's core tax services:
Connect Squarespace to Yonda’s Platform
Connect your Squarespace store to our platform via API with one click. We’ll regularly import transactions for filings and nexus analysis—once connected, you’re good to go.
We Help you Set-Up
Add the correct tax at checkout based on products and shipping address. Connect to Yonda for automated tax calculations.
Sales Tax & VAT Registration
Based on your tax obligations, our expert team will help register your business in all states, regions, or territories where you need a tax permit.
Automated Sales Tax & VAT Return Filing
Send Yonda your sales data each month so we can review and file your tax returns on time. You can upload it manually or set up automatic uploads with API integration.
Complimentary Nexus Analysis
Send us your Squarespace Orders report (US sales only), and we'll analyse where you may have triggered or are nearing economic nexus. Nexus rules vary by state, but Yonda simplifies the process. Some states will also include sales made off Squarespace in this as well.
A Dedicated Tax Manager
With Yonda's dedicated Account Manager, you don’t have to handle tax alone. Your account manager understands your business, provides tailored advice, and is ready to answer your questions. Contact us to learn how Yonda simplifies sales tax for your Squarespace store
Why It’s So Important to Register for Sales Tax, VAT & GST
Failing to register and pay Sales Tax or VAT can lead to serious legal and financial trouble. States can demand back taxes with heavy penalties—and the chances of getting caught are very high! In addition to the financial penalties non-compliance also brings other risks, including:
You may fail due diligence when selling or listing your business.
Your Squarespace store could be shut down by authorities.
Your reputation could suffer permanent damage.
Your product may be banned in multiple jurisdictions.
Does This Apply to
US Sellers Only?
No. While it is more likely a State will find and penalize a US business if they are not complying, the sales tax legislation applies to all merchants who sell into the United States. It doesn’t matter if you export your products from outside the USA or have a local fulfilment – if you sell to a State you need to consider your Nexus.
US Sales Tax is a state-level consumption tax
If you sell to US states via Squarespace, you may need to charge it, as no federal law governs sales tax nationwide.
The tax is imposed at a state level, so there is no federal law which governs the tax for the USA as a whole. The first state to implement a sales tax was West Virginia in 1921 and since then, it has been adopted by 46 states (and is used in Washington DC).
Although the tax is charged by the state and local authorities, it is administered by the seller who is responsible for charging it. Squarespace merchants must charge sales tax if they have ‘Nexus‘ in the state, which is the USA’s way of saying “a legal obligation to register and collect sales tax”.
Every state has different rules, so it is not so simple to know where you have to register.
Does Squarespace Collect and Remit Sales Tax?
No, Squarespace does not collect and remit sales tax on behalf of its sellers. This is because Squarespace is not a marketplace facilitator, and therefore, does not need to legally automatically charge sales tax on purchases. As a result, Squarespace sellers are responsible for collecting and remitting sales taxes to the appropriate US states.
Because of this, sellers may be left overwhelmed or confused by the process of sales tax with Squarespace. Sales tax is complicated, and doing it alone can be even more so. However, Yonda is here to help. Our team of experts and automation software can make collecting, remitting and filing sales taxes now easier than ever for Squarespace sellers.
To get started, simply get in touch.
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